Free time off tools
- free tools on this site
- 2
- figures they ask you for
- 13
- answers they give back
- 17
- Time off tracking template, on the worked example
- 27
Two worksheets, and between them they answer the two questions a PTO record exists to answer. The time off tracking template is the per person view: an accrual rate from the hours your policy grants and the number of pay periods you run, applied to the periods completed so far, plus carry-in, less time taken and less time already approved for a future date. That last subtraction is the one spreadsheets miss and the one that causes double booking. The paid time off tracking calculator is the whole team view: the days the policy grants, the share of them people actually take, and the wage value of everything left on the books at year end.
Nothing in these worksheets is a figure we found somewhere. Every number comes from the inputs you enter and the accrual method stated on the page: hours granted divided by pay periods a year, applied to the periods completed, plus carry-in, less taken and less approved. The defaults are a worked example of a common US policy, not a recommendation and not a benchmark.
- Time off tracking template Work out one employee's paid time off balance from your own figures: hours granted a year over your pay periods, plus carry-in, less what is taken and less what is already approved, into the hours they can actually book today. Free tools
- Paid time off tracking Price your PTO policy across the whole team: the days and hours it grants, what they cost in wages, how much goes unused at your own take rate, and what those unused hours are worth on the books at year end. Free tools
Cite or embed this figure
Time off tracking template (Available to book right now, hours): 27, PTOroom, worked example.
Cite as: "PTOroom Time Off Tools", updated 2026-09-05, https://ptoroom.com/tools/.