Time off tracking software free
- What the unused PTO is worth
- $18,144
- PTO days the policy grants a year
- 270
- PTO hours the policy grants a year
- 2,160
Nothing in these worksheets is a figure we found somewhere. Every number comes from the inputs you enter and the accrual method stated on the page: hours granted divided by pay periods a year, applied to the periods completed, plus carry-in, less taken and less approved. The defaults are a worked example of a common US policy, not a recommendation and not a benchmark.
Searching for free time off tracking software usually means one of two things, and they need different answers. Either you want the arithmetic done once, right now, for one person or one policy, and you do not want to open an account to get it. Or you want to run your whole team on something that costs nothing indefinitely. PTOroom answers the first properly and is honest about the second. Both worksheets on this site are free forever, with no account, no card and no trial clock, and they will give you a correct balance or a correct policy cost every time you open them. What free does not do is remember anything: the moment you need the balance to still be there tomorrow, and to move on its own, something has to store it.
Try the free worksheet Free to use. No account, no card, no trial clock.
Use the free worksheet for the answer
Put the hours your policy grants, your pay periods, what has been taken and what is already approved into the time off tracking template and read the balance. Nothing is held back, there is no login, and the arithmetic is stated on the page.
Work out what free is really costing
A free tier capped by headcount is free until you hire, and a spreadsheet is free until the twenty minutes a week of rebuilding it is counted. On the worked example one day with the whole team out is $4,032, which puts the price of getting it wrong in scale.
Move when it needs to remember
The point to pay is when a balance has to persist, move on its own and carry an approval trail. PTOroom Pro is $20 a month flat for the whole team, which is where the free worksheet stops and the record starts.
Time off tracking software free: common questions
Are these worksheets really free?
Yes, both of them, permanently. No account, no card, no trial clock and no cap on how many times you use them. The whole calculation runs in the page and the answer is never behind a login, because the answer is what you came for.
What is not free?
Keeping it. Saving employees, their accrual rates and carry-in, taking requests, recording approvals and holding the history is PTOroom Pro at $20 a month for your whole team.
Is a free plan from a per seat vendor cheaper?
It can be while you are small. Day Off is free for up to 10 users and $2 per seat per month above that with a $20 a month minimum, read 2026-09-04. Above ten people a flat $20 and a per seat plan diverge quickly, and they diverge again every time you hire.
Will it do what you need for Time off tracking software free?
Tell us what your PTO policy looks like and what you are trying to stop happening, and we will tell you plainly whether PTOroom does it.